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The accounts payable division is responsible for processing payments of all invoices received for the purchase of goods and services and tracking physical assets purchased by the City. Once items are purchased, this division is responsible for paying the vendor or supplier of the product or service. Invoices must first be approved for payment by the operating department and then forwarded to accounts payable. An IRS W-9 Form must be completed and on file with the City prior to checks being issued. Checks are mailed directly to the appropriate vendors on a weekly basis. No payment can be made without proper authorization, support material, and approval.
Important points to remember:
For vendors wishing to streamline their payments, remember to ask for a purchase order number prior to the sale. Please include this purchase order number on the face of the invoice. If possible, include the model and serial number on the invoice, as well.