The City of North Miami Beach is a first-tier suburb in northeastern Miami-Dade County, which is located in the southeast part of Florida. Located midway between Miami and Fort Lauderdale with excellent regional highway access, it is primarily a residential and shopping community. The City of North Miami Beach encompasses approximately 5.29 square miles.

Its central location and easy access has made North Miami Beach one of South Florida's best known regional shopping areas and offers a wide variety of recreational, cultural, and dining experiences. The City of North Miami Beach celebrated its 90th Anniversary in 2016, and is “the City on the Rise” in South Florida. To operate the City’s facilities and to provide service to its citizens, the City uses a wide variety of commodities and services.

The City’s Procurement Code

Chapter III Purchasing, of the North Miami Beach Municipal Code regulates the acquisition of goods and services for the city. Following are highlights of the Code:

3-2.3 Purchase Orders.

All purchases over one thousand ($1,000.00) dollars made by the City shall be by a written, signed purchase order, unless procedures are adopted to purchase through other authorized systems such as Written Contract, Procurement Card, Electronic Data Interchange, etc.

(Ord. No. 98-12 § 2B-13)

3-3.1 Procedure Requirement.

All supplies, equipment, construction, and services, except as otherwise provided for herein, or except in the case of emergencies, when the estimated cost thereof shall exceed twenty-five thousand ($25,000.00) dollars (bid limit) shall be purchased by written contract and/or purchase order to the lowest and best responsive, responsible bidder meeting specifications, after receiving competitive sealed bids or proposals.

(Ord. No. 98-12 § 2B-21; Ord. No. 2006-22 § 2; 11-21-06)

3-4.4 Open Market Procedures.

All purchasing of supplies and services of a total estimated yearly value of up to the bid limit may be made in the open market without newspaper advertisement and without observing the procedures prescribed by this chapter for formal purchasing procedures. The following procedures shall apply to such purchases:

  1. Comparative Price Quotations or Informal Bids. The Agent shall keep records of oral and written quotations for open market purchases, and shall use all reasonably available and current bidders and suppliers lists. Quotations in excess of three thousand ($3,000.00) dollars shall be provided in writing. Every effort shall be made to obtain a minimum of three (3) quotations. When it is impossible to obtain three (3) quotations or informal bids, it shall be stated in writing, with an explanation. See Small Purchases section of the Purchasing Manual for additional instructions and guidelines.

  2. Field Purchase Orders. For certain purchases, with the approval of the Agent, field purchase orders may be used by the departments for immediate need of supplies, materials, and contractual services not to exceed the maximum value of one hundred ($100.00) dollars.

(Ord. No. 98-12 § 2B-54; Ord. No. 2006-22 § 4, 11-21-06)

3-3.4 Notice Inviting Bids.

  1. Newspaper. Notice inviting bids shall be published once in at least one legal newspaper having general circulation, and at least ten (10) working days preceding the last day set for the receipt of bids or proposals.

  2. Bidders List. The Purchasing Agent shall attempt to solicit sealed bids from all responsible prospective suppliers who have requested their names to be added to a "bidders list," which the Purchasing Agent shall maintain, by sending them a copy of such notice. In any case, invitations sent to the vendors on the bidders list shall be limited to commodities that are similar in character and originally handled by the trade group where the invitations are sent. Also, the Purchasing Agent shall solicit and seek responsible bidders from the local area in addition to existing bidders list. Should the list be inordinately long, the Purchasing Agent may mail notice according to a predetermined criteria, e.g. location of firm.

  3. Electronic Notice. Unless otherwise provided by State Law, the Purchasing Agent shall have the discretion to satisfy the notice requirement by providing notice for invitation to bid, request for proposals, request for letters of interest, and other solicitation’s by posting on the City’s website and using industry specific website notifications systems, including but not limited to email distribution systems as an alternative to newspaper advertising. Electronic notices shall provide that receipt of bids, proposals, or other offers shall be received not earlier than ten (10) days from the first announcement or posting of such electronic notice.

(Ord. No. 98-12 § 2B-24)

3-3.6 Sealed Bids.

  1. Bids shall be submitted sealed to the Purchasing Agent and shall be identified as bids on the outside of the envelope.

  2. Bids shall be opened in public at the time and place stated in the public notices, and shall be witnessed and certified by the Purchasing Agent and City Clerk, or their designees.

  3. A tabulation of all bids received shall be made and shall be available for public inspection, as permitted under State Law.

    3-3.14 Award of Bids, Proposals and Contracts.

    All contracts, when the sum is below twenty-five thousand ($25,000) dollars, shall be awarded by the Purchasing Agent, with a recommendation from the Department Head, for the lowest responsive and responsible bidder meeting specifications. All contracts, when the sum is greater than twenty-five thousand $25,000 dollars and below fifty thousand ($50,000.00) dollars, shall be awarded by the City Manager with recommendation from the Department Head and Purchasing Agent for the lowest responsive and responsible bidder meeting specifications. All contracts, when the sum is in excess of fifty thousand ($50,000.00) dollars, shall be awarded by the City Council to the lowest responsive and responsible bidder meeting specifications.

    In addition to price, all bid, proposal and contract awards shall take the following into consideration:

    1. The character, integrity, reputation, judgment, experience, previous performance, and efficiency of the bidder.

    2. The ability, equipment, capacity, financial strength, personnel resources, and skill of the bidder to perform the contract.

    3. The quality, availability, and adaptability of the supplies or contractual services to the particular use required.

    4. The ability of the bidder to provide further maintenance and service for the use of the subject of the contract.

    5. The quality of performance of previous contracts and whether the bidder can perform the contract within the time specified, without delay or interference.

(Ord. No. 98-12 § 2B-34)

How to get on the City’s Vendor List

A vendor application may be obtained from the Procurement Division by calling 305-948-2946, or at the City’s web site A vendor number will be issued after request of service from a department.*

Removal of a Vendor from City’s List

A vendor may be removed from the City’s list for the following reasons:

Vendor Contacts

All contacts between vendors and the City must be with or through the Procurement Division. After initial contact with Procurement, a vendor may then be directed to a using department. Although vendors may visit the Procurement Management Division without an appointment, it is recommended and appreciated that an appointment be made.


Items purchased by the City shall be delivered inside to the using department at the “ship to” address shown on the Purchase Order. Some departments have limited receiving hours, which are stated on the Purchase Order. Deliveries must be accompanied by a shipping document. Vendors are required to obtain an employee’s signature on the shipping document.

Vendors’ Invoices

All shipping and billing documents must show the City’s Purchase Order number. The invoice should be mailed to:

Finance Department

City of North Miami Beach 17011 NE 19th Avenue

North Miami Beach, FL 33162

The City is exempt from the payment of State sales tax. Certificates of exemption will be submitted upon request.

Bonding Requirements

3-3.12 Bid Security and Bonds.

  1. Bid Security. Security may be required for any competitive sealed bid or proposal when deemed necessary by the Agent, and shall be required for all competitive sealed construction bids when the estimated cost of construction will exceed one hundred thousand ($100,000.00) dollars. Bid security shall be a bond provided by a surety company authorized to do business in Florida, cashier's or official bank check.

    Bid security shall be in the amount equal to at least five (5%) percent of the estimated cost of construction, or five (5%) percent of the bid.

    Unsuccessful bidders shall be entitled to return of their bid security. A successful bidder shall be entitled to return of his/her bid security upon execution of a contract within ten (10) working days of mailing the contract and/or delivery of a performance and payment bond, if required. Successful bidders shall forfeit their bid security upon failure to execute a contract and/or provide a performance and payment bond, if required.

  2. Performance and Payment Bonds. Bonds may be required for any competitive sealed bid or proposal when deemed necessary by the Agent. Performance and payment bonds in an amount equal to one hundred (100%) percent of the price specified in the contract shall be required for all competitive sealed construction bids when the estimated cost of construction will exceed one hundred thousand ($100,000.00) dollars. Bonds shall be provided by a surety company authorized to do business in Florida and listed in the Federal Register as published by the U.S. Department of the Treasury. Cash, checks, or letters or credit are not acceptable. (Ord. No. 98-12 § 2B-32)

    Directions on how to get to Bids and RFPs: